Instructions - Charge Conferences for 2017

1. The business of charge conferences this fall shall be held EITHER in each local church/charge OR as a Missional Network Charge Conference with the other churches in your missional network. Each pastor will be responsible for scheduling your charge conference in coordination with your Missional Nework Leader including coordinating with an elder to preside within the Network, if needed. 

2. Please notify Debra Luther NO LATER THAN September 1, 2017 of your scheduled charge conference by providing the following information via the form below or by emailing with:

A. Church Name
B. Date, Time, and Location of Charge Conference
C. Presiding Elder Requesting Authorization

Once we receive your request, we will send a charge conference authorization letter.

Charge Conference Authorization Form

3. Charge Conference Forms will be available for download from the conference administrative services website ( no later than September 1, 2017. DO NOT use the old forms currently available on the conference website. We will send out a notice AS SOON as the 2017 Charge Conference forms are available. 

4. All Charge Conferences should be held by Monday, November 13, 2017.

5. ALL the forms on the checklist (found below with links to the conference website) MUST BE completed, signed and SUBMITTED to the District Office TWO WEEKS prior to your scheduled charge conference (except the Minutes of the Charge Conference, which are completed and signed at the time of the charge conference. 

*Please note: This is different from last year's procedure! This year, you are expected to submit the forms to the district office TWO WEEKS prior to your scheduled charge conference so they can be reviewed beforehand.

6. All completed and signed MINUTES and clergy compensation forms from the Charge Conference are due into the District Office immediately following the completion of your charge conference date OR no later than November 14, 2017.


  • September 1, 2017      Deadline to submit to Debra Luther your request for Fall Conference 2017 authorization including date, time and elder to preside.

  • November 13, 2017    Deadline by which all charge conferences should be held.

  • November 14, 2017    Deadline for all completed and signed Fall 2017 documents, forms and minutes from charge conference to be received by the District Office.

Checklist & Forms

1. Clergy Compensation Report (Complete online; Debra will print and return to you by your Charge Conference for signatures)

Charge Conference Checklist - 1-point Charge
Charge Conference Checklist - 2-point Charge
Charge Conference Checklist - 3-point Charge
Charge Conference Checklist - 4-point Charge
Agenda and Minutes for Charge Conference

2. Clergy Benefits Summary (Generates automatically after clergy compensation report is submitted)

3. Local Church Leadership Contact List (Complete online, then print and include with charge conference materials)

4. Copy of complete list of all Church Committees/Teams

Report of the Pastor
Report of the Finance Committee
Report of the Trustees
Report of the Trustees - Insurance Worksheet
Fund Balance Report
Safe Sanctuaries Policy Review Checklist
Checklist for Protection of Church Finances
Charge Conference Parsonage Committee Report